MS Word Shortcut Key
Display And Use Windows
Sr.No.
|
Shortcut Key
|
Use of Key
|
---|---|---|
01 |
ALT+TAB
|
Switch to the next window.
|
02 |
ALT+SHIFT+TAB
|
Switch to the previous window.
|
03 |
CTRL+W
|
Close the active window.
|
04 |
ALT+F5
|
Restore the size of the active window after you maximize it.
|
05 |
F6
|
Move to a task pane from another pane in the program window (clockwise direction). You may needto press F6 more than once.
|
06 |
SHIFT+F6
|
Move to a task pane from another pane in the program window (counterclockwise direction).
|
07 |
CTRL+F6
|
When more than one window is open, switch to the next window.
|
08 |
CTRL+SHIFT+F6
|
Switch to the previous window.
|
09 |
CTRL+F10
|
Maximize or restore a selected window.
|
10 |
PRINT SCREEN
|
Copy a picture of the screen to the Clipboard.
|
11 |
ALT+PRINT SCREEN
|
Copy a picture of the selected window to the Clipboard.
|
Use Dialog Boxes
Sr.No.
|
Shortcut Key
|
Use of Key
|
---|---|---|
01 |
TAB
|
Move to the next option or option group.
|
02 |
SHIFT+TAB
|
Move to the previous option or option group.
|
03 |
CTRL+TAB
|
Switch to the next tab in a dialog box.
|
04 |
CTRL+SHIFT+TAB
|
Switch to the previous tab in a dialog box.
|
05 |
Arrow keys
|
Move between options in an open drop-down list, or between options in a group of options.
|
06 |
SPACEBAR
|
Perform the action assigned to the selected button; select or clear the selected check box.
|
07 |
ALT+ the letter underlined in an option
|
Select an option; select or clear a check box.
|
08 |
ALT+DOWN ARROW
|
Open a selected drop-down list.
|
09 |
ESC
|
Close a selected drop-down list; cancel a command and close a dialog box.
|
10 |
ENTER
|
Run the selected command.
|
Use Edit Boxes Within Dialog Boxes
Sr.No.
|
Shortcut Key
|
Use of Key
|
---|---|---|
01 |
HOME
|
Move to the beginning of the entry.
|
02 |
END
|
Move to the end of the entry.
|
03 |
LEFT ARROW or RIGHT ARROW
|
Move one character to the left or right.
|
04 |
Move one word to the left.
|
CTRL+LEFT ARROW
|
05 |
CTRL+RIGHT ARROW
|
Move one word to the right.
|
06 |
SHIFT+LEFT ARROW
|
Select or unselect one character to the left.
|
07 |
SHIFT+RIGHT ARROW
|
Select or unselect one character to the right.
|
08 |
CTRL+SHIFT+LEFT ARROW
|
Select or unselect one word to the left.
|
09 |
CTRL+SHIFT+RIGHT ARROW
|
Select or unselect one word to the right.
|
10 |
SHIFT+HOME
|
Select from the insertion point to the beginning of the entry.
|
11 |
SHIFT+END
|
Select from the insertion point to the end of the entry.
|
Use The Open and Save As Dialog Boxes
Sr.No.
|
Shortcut Key
|
Use of Key
|
---|---|---|
01 |
CTRL+F12 or CTRL+O
|
Display the Open dialog box.
|
02 |
F12
|
Display the Save As dialog box.
|
03 |
ENTER
|
Open the selected folder or file.
|
04 |
BACKSPACE
|
Open the folder one level above the selected folder.
|
05 |
DELETE
|
Delete the selected folder or file.
|
06 |
SHIFT+F10
|
Display a shortcut menu for a selected item such as a folder or file.
|
07 |
TAB
|
Move forward through options.
|
08 |
SHIFT+TAB
|
Move back through options.
|
09 |
F4 or ALT+I
|
Open the Look in list.
|
Undo and Redo Action
Sr.No.
|
Shortcut Key
|
Use of Key
|
---|---|---|
01 |
ESC
|
Cancel an action.
|
02 |
CTRL+Z
|
Undo an action.
|
03 |
CTRL+Y
|
Redo or repeat an action.
|
Access and Use Task Panes and Galleries
Sr.No.
|
Shortcut Key
|
Use of Key
|
---|---|---|
01 |
F6
|
Move to a task pane from another pane in the program window. (You may need to press F6 more than once.)
|
02 |
CTRL+TAB
|
When a menu is active, move to a task pane. (You may need to press CTRL+TAB more than once.)
|
03 |
TAB or SHIFT+TAB
|
When a task pane is active, select the next or previous option in the task pane.
|
04 |
CTRL+SPACEBAR
|
Display the full set of commands on the task pane menu.
|
05 |
SPACEBAR or ENTER
|
Perform the action assigned to the selected button.
|
06 |
SHIFT+F10
|
Open a drop-down menu for the selected gallery item.
|
07 |
HOME or END
|
Select the first or last item in a gallery.
|
08 |
PAGE UP or PAGE DOWN
|
Scroll up or down in the selected gallery list.
|
Access and Use Available Action
Sr.No.
|
Shortcut Key
|
Use of Key
|
---|---|---|
01 |
SHIFT+F10
|
Display the shortcut menu for the selected item.
|
02 |
ALT+SHIFT+F10
|
Display the menu or message for an
available action or for the Auto Correct Options button or the Paste
options button . If more than one action is present, switch to the next
action and display its menu or message.
|
03 |
Arrow keys
|
Move between options in a menu of available actions
|
04 |
ENTER
|
Perform the action for the selected item on a menu of available actions.
|
05 |
ESC
|
Close the available actions menu or message.
|
Change The Keyboard Focus Without Using The Mouse
Sr.No.
|
Shortcut Key
|
Use of Key
|
---|---|---|
01 |
ALT or F10
|
Select the active tab of the ribbon and activate the access keys.
|
02 |
F10 and Then LEFT ARROW or RIGHT ARROW
|
|
03 |
CTRL+F1
|
Expand or collapse the ribbon.
|
04 |
SHIFT+F10
|
Display the shortcut menu for the selected item.
|
05 |
F6
|
Move the focus to select each of the following areas of the window.
|
06 |
TAB or SHIFT+TAB
|
Move the focus to each command on the ribbon, forward or backward, respectively.
|
07 |
DOWN ARROW, UP ARROW, LEFT ARROW, or RIGHT ARROW
|
Move down, up, left, or right, respectively, among the items on the ribbon.
|
08 |
SPACEBAR or ENTER
|
Activate the selected command or control on the ribbon.
|
09 |
SPACEBAR or ENTER
|
Open the selected menu or gallery on the ribbon.
|
10 |
ENTER
|
Activate a command or control on the ribbon so you can modify a value.
|
11 |
F1
|
Get help on the selected command or control
on the ribbon. (If no Help topic is associated with the selected
command, a general Help topic about he program is shown instead.)
|
Common Task in Microsoft Word
Sr.No.
|
Shortcut Key
|
Use of Key
|
---|---|---|
01 |
CTRL+SHIFT+SPACEBAR
|
Create a nonbreaking space.
|
02 |
CTRL+SHIFT+HYPHEN
|
Create a nonbreaking hyphen.
|
03 |
CTRL+B
|
Make letters bold.
|
04 |
CTRL+I
|
Make letters italic.
|
05 |
CTRL+U
|
Make letters underline.
|
06 |
CTRL+SHIFT+<
|
Decrease font size one value.
|
07 |
CTRL+SHIFT+>
|
Increase font size one value.
|
08 |
CTRL+[
|
Decrease font size 1 point.
|
09 |
CTRL+]
|
Increase font size 1 point.
|
10 |
CTRL+SPACEBAR
|
Remove paragraph or character formatting.
|
11 |
CTRL+C
|
Copy the selected text or object.
|
12 |
CTRL+X
|
Cut the selected text or object.
|
13 |
CTRL+V
|
Paste text or an object.
|
14 |
CTRL+ALT+V
|
Paste special
|
15 |
CTRL+SHIFT+V
|
Paste formatting only
|
16 |
CTRL+Z
|
Undo the last action.
|
17 |
CTRL+Y
|
Redo the last action.
|
18 |
CTRL+SHIFT+G
|
Open the Word Count dialog box.
|
Create,View, and Save Documents
Sr.No.
|
Shortcut Key
|
Use of Key
|
---|---|---|
01 |
CTRL+N
|
Create a new document.
|
02 |
CTRL+O
|
Open a document.
|
03 |
CTRL+W
|
Close a document.
|
04 |
ALT+CTRL+S
|
Split the document window.
|
05 |
ALT+SHIFT+C or ALT+CTRL+S
|
Remove the document window split.
|
06 |
CTRL+S
|
Save a document.
|
Find,Replace,and Browser Through Text
Sr.No.
|
Shortcut Key
|
Use of Key
|
---|---|---|
01 |
CTRL+F
|
Open the Navigation task pane (to search document).
|
02 |
ALT+CTRL+Y
|
Repeat find (after closing Find and Replace window).
|
03 |
CTRL+H
|
Replace text, specific formatting, and special items.
|
04 |
CTRL+G
|
Go to a page, bookmark, footnote, table, comment, graphic, or other location.
|
05 |
ALT+CTRL+Z
|
Switch between the last four places that you have edited.
|
06 |
ALT+CTRL+HOME
|
Open a list of browse options. Press the
arrow keys to select an option, and then press ENTER to browse through a
document by using the selected option.
|
07 |
CTRL+PAGE UP
|
Move to the previous browse object (set in browse options).
|
08 |
CTRL+PAGE DOWN
|
Move to the next browse object (set in browse options).
|
Switch to Another View
Sr.No.
|
Shortcut Key
|
Use of Key
|
---|---|---|
01 |
ALT+CTRL+P
|
Switch to Print Layout view.
|
02 |
ALT+CTRL+O
|
Switch to Outline view.
|
03 |
ALT+CTRL+N
|
Switch to Draft view.
|
Outline View
Sr.No.
|
Shortcut Key
|
Use of Key
|
---|---|---|
01 |
ALT+SHIFT+LEFT ARROW
|
Promote a paragraph.
|
02 |
ALT+SHIFT+RIGHT ARROW
|
Demote a paragraph.
|
03 |
CTRL+SHIFT+N
|
Demote to body text.
|
04 |
ALT+SHIFT+UP ARROW
|
Move selected paragraphs up.
|
05 |
ALT+SHIFT+DOWN ARROW
|
Move selected paragraphs down.
|
06 |
ALT+SHIFT+PLUS SIGN
|
Expand text under a heading.
|
07 |
ALT+SHIFT+MINUS SIGN
|
Collapse text under a heading.
|
08 |
ALT+SHIFT+A
|
Expand or collapse all text or headings.
|
09 |
The Slash (/) Key on The Numeric Keypad
|
Hide or display character formatting.
|
10 |
ALT+SHIFT+L
|
Show the first line of body text or all body text.
|
11 |
ALT+SHIFT+1
|
Show all headings with the Heading 1 style.
|
12 |
ALT+SHIFT+n
|
Show all headings up to Heading n.
|
13 |
CTRL+TAB
|
Insert a tab character.
|
Print and Preview Documents
Sr.No.
|
Shortcut Key
|
Use of Key
|
---|---|---|
01 |
CTRL+P
|
Print a document.
|
02 |
ALT+CTRL+I
|
Switch to print preview.
|
03 |
Arrow keys
|
Move around the preview page when zoomed in.
|
04 |
PAGE UP or PAGE DOWN
|
Move by one preview page when zoomed out.
|
05 |
CTRL+HOME
|
Move to the first preview page when zoomed out.
|
06 |
CTRL+END
|
Move to the last preview page when zoomed out.
|
Review Documents
Sr.No.
|
Shortcut Key
|
Use of Key
|
---|---|---|
01 |
ALT+CTRL+M
|
Insert a comment.
|
02 |
CTRL+SHIFT+E
|
Turn change tracking on or off.
|
03 |
ALT+SHIFT+C
|
Close the Reviewing Pane if it is open.
|
Read Mode
Sr.No.
|
Shortcut Key
|
Use of Key
|
---|---|---|
01 |
HOME
|
Go to beginning of document.
|
02 |
END
|
Go to end of document.
|
03 |
N,ENTER
|
Go to page n.
|
04 |
ESC
|
Exit Read mode.
|
References,Footnotes,and Endnotes
Sr.No.
|
Shortcut Key
|
Use of Key
|
---|---|---|
01 |
ALT+SHIFT+O
|
Mark a table of contents entry.
|
02 |
ALT+SHIFT+O
|
Mark a table of contents entry.
|
03 |
ALT+SHIFT+I
|
Mark a table of authorities entry (citation).
|
04 |
ALT+SHIFT+X
|
Mark an index entry.
|
05 |
ALT+CTRL+D
|
Insert an endnote.
|
Work With Web Pages
Sr.No.
|
Shortcut Key
|
Use of Key
|
---|---|---|
01 |
CTRL+K
|
Insert a hyperlink.
|
02 |
ALT+LEFT ARROW
|
Go back one page.
|
03 |
ALT+RIGHT ARROW
|
Go forward one page.
|
04 |
F9
|
Refresh.
|
Delete Text and Graphics
Sr.No.
|
Shortcut Key
|
Use of Key
|
---|---|---|
01 |
BACKSPACE
|
Delete one character to the left.
|
02 |
CTRL+BACKSPACE
|
Delete one word to the left.
|
03 |
DELETE
|
Delete one character to the right.
|
04 |
CTRL+DELETE
|
Delete one word to the right.
|
05 |
CTRL+X
|
Cut selected text to the Office Clipboard.
|
06 |
CTRL+Z
|
Undo the last action.
|
07 |
CTRL+F3
|
Cut to the Spike.
|
Copy and Move Text and Graphics
Sr.No.
|
Shortcut Key
|
Use of Key
|
---|---|---|
01 |
Press ALT+H to Move to The Home Tab, and Then Press F,O.
|
Open the Office Clipboard
|
02 |
CTRL+C
|
Copy selected text or graphics to the Office Clipboard.
|
03 |
CTRL+X
|
Cut selected text or graphics to the Office Clipboard.
|
04 |
CTRL+V
|
Paste the most recent addition or pasted item from the Office Clipboard.
|
05 |
F2 (Then Move The Cursor and Press ENTER)
|
Move text or graphics once.
|
06 |
SHIFT+F2 (Then Move The Cursor and Press ENTER)
|
Copy text or graphics once.
|
07 |
ALT+F3
|
When text or an object is selected, open the Create New Building Block dialog box.
|
08 |
SHIFT+F10
|
When the building block — for example, a SmartArt graphic — is selected, display the shortcut menu that is associated with it.
|
09 |
CTRL+F3
|
Cut to the Spike.
|
10 |
CTRL+SHIFT+F3
|
Paste the Spike contents.
|
11 |
ALT+SHIFT+R
|
Copy the header or footer used in the previous section of the document.
|
Insert Special Characters
Sr.No.
|
Shortcut Key
|
Use of Key
|
---|---|---|
01 |
CTRL+F9
|
A field
|
02 |
SHIFT+ENTER
|
A line break
|
03 |
CTRL+ENTER
|
A page break
|
04 |
CTRL+SHIFT+ENTER
|
A column break
|
05 |
ALT+CTRL+MINUS SIGN
|
An em dash
|
06 |
CTRL+MINUS SIGN
|
An en dash
|
07 |
CTRL+HYPHEN
|
An optional hyphen
|
08 |
CTRL+SHIFT+HYPHEN
|
A nonbreaking hyphen
|
09 |
CTRL+SHIFT+SPACEBAR
|
A nonbreaking space
|
10 |
ALT+CTRL+C
|
The copyright symbol
|
11 |
ALT+CTRL+R
|
The registered trademark symbol
|
12 |
ALT+CTRL+T
|
The trademark symbol
|
13 |
ALT+CTRL+PERIOD
|
An ellipsis
|
14 |
CTRL+`
|
A single opening quotation mark
|
15 |
CTRL+'
|
A single closing quotation mark
|
16 |
SHIFT+'
|
Double opening quotation marks
|
Insert Characters By Using Character Codes
Sr.No.
|
Shortcut Key
|
Use of Key
|
---|---|---|
01 |
The Character Code,ALT+X
|
Insert the Unicode character for the
specified Unicode (hexadecimal) character code. For example, to insert
the euro currency symbol ( ), type 20 AC, and then hold down ALT
andpress X.
|
02 |
ALT+X
|
Find out the Unicode character code for the selected character
|
03 |
ALT+The Character Code
|
Insert the ANSI character for the specified
ANSI (decimal) character code. For example, to insert the euro currency
symbol, hold down ALT and press 0128 on the numeric keypad.
|
Extend a Selection
Sr.No.
|
Shortcut Key
|
Use of Key
|
---|---|---|
01 |
F8
|
Turn extend mode on.
|
02 |
F8,and Then Press LEFT ARROW or RIGHT ARROW
|
Select the nearest character.
|
03 |
F8(Press Once To Select a Word,Twice To Select a Sentence,and so On)
|
Increase the size of a selection.
|
04 |
SHIFT+F8
|
Reduce the size of a selection.
|
05 |
ESC
|
Turn extend mode off.
|
06 |
SHIFT+RIGHT ARROW
|
Extend a selection one character to the right.
|
07 |
SHIFT+LEFT ARROW
|
Extend a selection one character to the left.
|
08 |
CTRL+SHIFT+RIGHT ARROW
|
Extend a selection to the end of a word.
|
09 |
CTRL+SHIFT+LEFT ARROW
|
Extend a selection to the beginning of a word.
|
10 |
SHIFT+END
|
Extend a selection to the end of a line.
|
11 |
SHIFT+HOME
|
Extend a selection to the beginning of a line.
|
12 |
SHIFT+DOWN ARROW
|
Extend a selection one line down.
|
13 |
SHIFT+UP ARROW
|
Extend a selection one line up.
|
14 |
CTRL+SHIFT+DOWN ARROW
|
Extend a selection to the end of a paragraph.
|
15 |
CTRL+SHIFT+UP ARROW
|
Extend a selection to the beginning of a paragraph.
|
16 |
SHIFT+PAGE DOWN
|
Extend a selection one screen down.
|
17 |
SHIFT+PAGE UP
|
Extend a selection one screen up.
|
18 |
CTRL+SHIFT+HOME
|
Extend a selection to the beginning of a document.
|
19 |
CTRL+SHIFT+END
|
Extend a selection to the end of a document.
|
20 |
ALT+CTRL+SHIFT+PAGE DOWN
|
Extend a selection to the end of a window.
|
21 |
CTRL+A
|
Extend a selection to include the entire document.
|
22 |
CTRL+SHIFT+F8, and Then Use The Arrow Keys;Press ESC To Cancel Selection Mode
|
Select a vertical block of text.
|
23 |
F8 + Arrow Keys;Press ESC to Cancel Selection Mode
|
Select Text And Graphics in a Table
Sr.No.
|
Shortcut Key
|
Use of Key
|
---|---|---|
01 |
TAB
|
Select the next cell's contents.
|
02 |
SHIFT+TAB
|
Select the preceding cell's contents.
|
03 |
Hold Down SHIFT and Press an Arrow Key Repeatedly
|
Extend a selection to adjacent cells.
|
04 |
CTRL+SHIFT+F8,and Then Use The Arrow Keys;Press ESC to Cancel Selection Mode
|
Extend a selection (or block).
|
05 |
ALT+5 on The Numeric Keypad(With NUM LOCK Off)
|
Select an Entire Table.
|
Move Through Your Document
Sr.No.
|
Shortcut Key
|
Use of Key
|
---|---|---|
01 |
LEFT ARROW
|
One character to the left
|
02 |
RIGHT ARROW
|
One character to the right
|
03 |
CTRL+LEFT ARROW
|
One word to the left
|
04 |
CTRL+RIGHT ARROW
|
One word to the right
|
05 |
CTRL+UP ARROW
|
One paragraph up
|
06 |
CTRL+DOWN ARROW
|
One paragraph down
|
07 |
SHIFT+TAB
|
One cell to the left (in a table)
|
08 |
TAB
|
One cell to the right (in a table)
|
09 |
UP ARROW
|
Up one line
|
10 |
DOWN ARROW
|
Down one line
|
11 |
END
|
To the end of a line
|
12 |
HOME
|
To the beginning of a line
|
13 |
ALT+CTRL+PAGE UP
|
To the top of the window
|
14 |
ALT+CTRL+PAGE DOWN
|
To the end of the window
|
15 |
PAGE UP
|
Up one screen (scrolling)
|
16 |
PAGE DOWN
|
Down one screen (scrolling)
|
17 |
CTRL+PAGE DOWN
|
To the top of the next page
|
18 |
CTRL+PAGE UP
|
To the top of the previous page
|
19 |
CTRL+END
|
To the end of a document
|
20 |
CTRL+HOME
|
To the beginning of a document
|
21 |
SHIFT+F5
|
To a previous revision
|
22 |
SHIFT+F5
|
After opening a document, to the location you were working in when the document was last closed
|
Move Around in a Table
Sr.No.
|
Shortcut Key
|
Use of Key
|
---|---|---|
01 |
TAB
|
To the next cell in a row
|
02 |
SHIFT+TAB
|
To the previous cell in a row
|
03 |
ALT+HOME
|
To the first cell in a row
|
04 |
ALT+END
|
To the last cell in a row
|
05 |
ALT+PAGE UP
|
To the first cell in a column
|
06 |
ALT+PAGE DOWN
|
To the last cell in a column
|
07 |
UP ARROW
|
To the previous row
|
08 |
DOWN ARROW
|
To the next row
|
09 |
ALT+SHIFT+UP ARROW
|
Row up
|
10 |
ALT+SHIFT+DOWN ARROW
|
Row down
|
Insert Paragraphs and Tab Characters in a Table
Sr.No.
|
Shortcut Key
|
Use of Key
|
---|---|---|
01 |
ENTER
|
New paragraphs in a cell
|
02 |
CTRL+TAB
|
Tab characters in a cell
|
Copy Formatting
Sr.No.
|
Shortcut Key
|
Use of Key
|
---|---|---|
01 |
CTRL+SHIFT+C
|
Copy formatting from text.
|
02 |
CTRL+SHIFT+V
|
Apply copied formatting to text.
|
Change or Resize The Font
Sr.No.
|
Shortcut Key
|
Use of Key
|
---|---|---|
01 |
CTRL+SHIFT+F
|
Open the Font dialog box to change the font.
|
02 |
CTRL+SHIFT+>
|
Increase the font size.
|
03 |
CTRL+SHIFT+<
|
Decrease the font size.
|
04 |
CTRL+]
|
Increase the font size by 1 point.
|
05 |
CTRL+[
|
Decrease the font size by 1 point.
|
August 06, 2019
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